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Admin tour · real StoreRuler screens

A store’s working day. In the panel, step by step.

Spend a day at our example store Ardıç Studio: orders in the morning, the till at noon, reports in the evening. Click the marked spots on each screen to see what they do.

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A day at Ardıç Studio

Morning to evening, in one panel.

Pick a step or go in order. The numbered spots show what on each screen makes your work easier.

01/ 1109:00Home

Start the day on one screen.

Alex opens the panel: yesterday’s sales, today’s jobs and where customers came from, on one page.

Free in LiteAll features

Start the day on one screen. (example store)
  1. Today’s jobsOrders to prepare and payments to check are counted in the welcome line.
  2. Against the last periodNet order value, order count and average order, with the change against the previous 30 days.
  3. Where did customers come from?Web, in-store, Instagram, WhatsApp, B2B and phone sales in one breakdown.
  4. Store summary with AI ProSums up the store in one click; it runs on your own OpenAI account.

02/ 1109:30Orders

In comes the order, out goes the parcel. All on one record.

Follow #361, top of the list, from start to finish: Oğuz Polat’s 3 canvas backpacks are picked, packed and shipped, and the customer follows it on their own page.

Free in LiteMore about this area

1 / 6Orders from the web store, the counter and social media share one list. Every row tells you the next job.

Orders from the web store, the counter and social media share one list. Every row tells you the next job. (example store)
  1. StagesNew, preparing, ready to ship, completed, cancelled/returned and quotes, each in its own tab with a count.
  2. Sales channelWeb, store and social sales on the same desk; filter to one channel when you need to.
  3. Awaiting payment ProOrders whose payment has not arrived are followed up separately, so none slip through.
  4. The next job"Start preparing" or "Waiting for the customer’s payment": one button on every row.

2 / 6#361 opens: the stage line, the products and the customer on one screen, with the next job at the top.

#361 opens: the stage line, the products and the customer on one screen, with the next job at the top. (example store)
  1. Four stagesNew, preparing, ready to ship, completed: you always know where the order stands.
  2. Start preparingOne click puts the order in the work queue.
  3. Item by itemPicked, packed, shipped: you see how many of each item are at which step.
  4. Message the customerCopy the order summary or send it on WhatsApp.

3 / 6The payment is in and preparation has started. The counter fills as the items come off the shelf.

The payment is in and preparation has started. The counter fills as the items come off the shelf. (example store)
  1. PreparingThe order is at the second stage, and everyone on the team sees the same status.
  2. Picked 3 / 3Each item is marked picked, so nothing missing reaches the packing table.
  3. Mark as readyWhen everything is ready, the order is ready to ship in one step.

4 / 6Once packed, the order moves to "Ready to ship" by itself.

Once packed, the order moves to "Ready to ship" by itself. (example store)
  1. Packed 3 / 3Packed quantities are counted on their own, so a half-packed order never slips through.
  2. Shipping labelPrint the address label from the order.
  3. ShipEnter the carrier and the tracking number, and the order is complete.

5 / 6The shipment sits on the order: carrier, tracking number, expected delivery and a record of every step.

The shipment sits on the order: carrier, tracking number, expected delivery and a record of every step. (example store)
  1. Tracking numberThe Yurtiçi Kargo tracking number and the expected delivery date are saved on the order.
  2. Tell the customerSend the tracking details by email or as a WhatsApp draft.
  3. Order activityCollection, picking, packing and shipping: who did it, and when.
  4. Remaining payment ProThe payment sits on the same record, with nothing left to pay.

6 / 6The customer checks the "Where is my order?" page with the order number and email, instead of asking you.

The customer checks the "Where is my order?" page with the order number and email, instead of asking you. (example store)
  1. Number + emailThe order shows only when both are right.
  2. The same stagesThe customer sees what the panel says: received, being prepared, on its way, delivered.
  3. PrivacyThe amount and the address are partly hidden.
  4. Carrier trackingThe tracking number and a link to the carrier’s page.

03/ 1110:30Products

Prices, costs and stock in one list.

While the new season goes in, the gaps show too: products without photos, prices or barcodes are one click away.

Free in LiteMore about this area

1 / 4The whole catalogue in one list: change prices in the list and filter the gaps in one click.

The whole catalogue in one list: change prices in the list and filter the gaps in one click. (example store)
  1. Find the gapsLow stock, no photo, missing price, cost or barcode, each with a count.
  2. Edit in the listChange the web price without opening the product page.
  3. Store price PlusAn in-store price next to the web and sale prices, on the same row.
  4. Quick addOpen a new product with a short form and fill in the details later.

2 / 4Click a product and its window opens over the list: prices, stock and cost on the first line.

Click a product and its window opens over the list: prices, stock and cost on the first line. (example store)
  1. Web and store priceWeb price, store price and stock side by side.
  2. Cost PlusPurchase cost and the last purchase cost; customers never see them.
  3. Readiness ProWhether price, SKU, product group and supplier are set, in one line.
  4. Option matrix ProPrices and stock of every size and colour in one table.

3 / 4The Stock tab holds the supplier, the supplier’s code and the reorder level; the buying list fills from them.

The Stock tab holds the supplier, the supplier’s code and the reorder level; the buying list fills from them. (example store)
  1. SupplierWho you buy it from, and their product code.
  2. Reorder level PlusWhen stock drops to this level, the product joins the buying list.
  3. Available stockWhat is on hand and what is on its way, apart.

4 / 4In AI Studio pick the product and the field: AI drafts the description, you review it and save.

In AI Studio pick the product and the field: AI drafts the description, you review it and save. (example store)
  1. Content catalogueProducts, categories, brands and posts, showing which fields are empty.
  2. Pick the fieldDescription, short description or image alt text.
  3. Prepare a draftNothing goes live by itself; you review the draft and save it.
  4. Product image ProCreate or edit product photos with AI.
  5. Your own AI accountRuns on your own OpenAI key; StoreRuler charges nothing extra.

04/ 1111:00Manual order

An order from WhatsApp, paid by card.

Zeynep asks for 3 candles on WhatsApp. Open the order by hand and send the payment link on WhatsApp; when she pays by card, the payment lands on the order by itself.

Pro and upMore about this area

1 / 5Add the product, pick where the sale came from and the customer; the payment plan is "Send online payment link".

Add the product, pick where the sale came from and the customer; the payment plan is "Send online payment link". (example store)
  1. Sales channelInstagram, WhatsApp, Facebook, phone, dealer or store: it reaches your reports with its channel.
  2. Product searchAdd products by name, SKU or barcode.
  3. Quantity and priceWeb or store price; stock shows right away and is reserved when the order opens.
  4. CustomerSearch for a registered customer or enter the details by hand.

2 / 5Order #751 is open: channel WhatsApp, the customer’s username kept, the stock reserved.

Order #751 is open: channel WhatsApp, the customer’s username kept, the stock reserved. (example store)
  1. Channel: WhatsAppWhere the order came from heads the record.
  2. The same stagesA hand-made order is prepared and shipped like a web order.
  3. Social media handleThe customer’s username stays on the order.

3 / 5The payment link is ready: copy it, email it or send it on WhatsApp. The ready message holds the amount and the link.

The payment link is ready: copy it, email it or send it on WhatsApp. The ready message holds the amount and the link. (example store)
  1. Amount dueUntil paid, the order stays on the awaiting-payment list.
  2. Payment link readyOn the link the customer pays with your store’s online payment method.
  3. Send on WhatsAppThe link goes in a ready message, from your own number.
  4. Ready messageThe customer’s name, the order number, the amount and the link.

4 / 5The customer opens the link, sees the order and pays by card. The example store charges no card.

The customer opens the link, sees the order and pays by card. The example store charges no card. (example store)
  1. Card paymentYour store’s WooCommerce payment methods; bank transfer and cash on delivery can be offered too.
  2. Order summaryProducts, quantity and amount in front of the customer.
  3. Pay for orderOnce paid, the customer goes to the thank-you page.

5 / 5The payment is recorded on the order as "Online payment", the amount due drops to zero and the order moves to preparation by itself.

The payment is recorded on the order as "Online payment", the amount due drops to zero and the order moves to preparation by itself. (example store)
  1. Nothing left to payYou do not mark anything by hand.
  2. Collection recordedThe amount and the payment method in the order history.
  3. Moved to preparationA paid order joins the work queue by itself.

05/ 1112:00POS

Counter sales from the same stock as the web.

The shop is busy at lunchtime. Scan or search, take the payment; at the end of the day the till report shows net sales and the drawer difference.

Plus and BusinessMore about this area

1 / 2Scan the barcode or search by name; the cart is on the right, with payment and customer on the same screen.

Scan the barcode or search by name; the cart is on the right, with payment and customer on the same screen. (example store)
  1. Barcode scanningScan with a barcode gun, a phone camera or a photo.
  2. Product searchBy name or SKU; the store price and stock on the card.
  3. CartQuantity, line price and line discount; it comes off the same stock as the web.
  4. Find the customerFind a registered customer by phone; dealer prices apply to the cart.
  5. DiscountPercent or amount, with cashier discount shortcuts.

2 / 2The till report shows net sales, receipts and drawer differences for a day or a period of up to 92 days.

The till report shows net sales, receipts and drawer differences for a day or a period of up to 92 days. (example store)
  1. Net salesGross sales, refunds and the net amount, next to the average receipt.
  2. Drawer countThe difference at the daily count and any day left open, at a glance.
  3. Refunds on their own dayA refund is booked on the day it happens and never rewrites an earlier sales day.
  4. How customers paidCash, card and on-account sales, each on its own.

06/ 1114:00Purchasing

The panel tells you what to buy.

Running-low products are grouped by supplier. Set the quantity and send the order by WhatsApp or email.

Plus and BusinessMore about this area

1 / 4Running-low products are grouped by supplier; set the quantity and add them to an order.

Running-low products are grouped by supplier; set the quantity and add them to an order. (example store)
  1. Three stepsTo buy, orders and receiving: the three steps of purchasing in three tabs.
  2. By supplierThe list is grouped by supplier, with their phone and email right there.
  3. Quantity from salesStock, incoming quantity, reorder level and the last 30 days of sales on every row.
  4. Add to orderThe selected products go into a purchase order in one click. Stock only rises when the goods arrive.

2 / 4PO-00013 went to Anadolu Örme: what was ordered, what came and what is left, in one table.

PO-00013 went to Anadolu Örme: what was ordered, what came and what is left, in one table. (example store)
  1. OrderedDraft, ordered, partly received, received.
  2. Still to comeOrdered, received and remaining on every line.
  3. Send to the supplierSend the order by WhatsApp or email, or print it as a PDF.
  4. Supplier detailsPhone and email next to the order.

3 / 4When the box arrives, scan it: each scan counts one; take in a short delivery as partial.

When the box arrives, scan it: each scan counts one; take in a short delivery as partial. (example store)
  1. Scan to receiveEvery scan adds one.
  2. Quantity inYou can type the quantity too.
  3. All arrivedTake in a whole line in one click.
  4. Add to stockStock rises only here; landed cost flows into the average cost.

4 / 4Count the shelf: full, partial or cycle counts; stock changes only after the difference is approved.

Count the shelf: full, partial or cycle counts; stock changes only after the difference is approved. (example store)
  1. New countBlind, barcode and approved counts.
  2. Count methodThe whole store or just one shelf.
  3. Count in progressPick up a count where you left it.

07/ 1115:30Campaigns

Set up the campaign, give it dates, then forget it.

A season opening, "buy 3 pay 2" and tiered cart discounts on one screen. Every card shows its status, scope and dates.

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1 / 4A season opening, "buy 3 pay 2" and tiered discounts on one screen.

A season opening, "buy 3 pay 2" and tiered discounts on one screen. (example store)
  1. StatusScheduled, active or paused: each campaign’s status is on its card.
  2. Tiered discountA discount that grows with the cart total, one of 9 campaign types.
  3. Pause, startStop a campaign without deleting it, and start it again later.
  4. New campaignA campaign with rules and dates, tested with a trial cart before it goes live.

2 / 4Abandoned carts and the sales after a reminder; the email only goes to customers who opted in.

Abandoned carts and the sales after a reminder; the email only goes to customers who opted in. (example store)
  1. Abandoned, active, idleCarts in tabs by state.
  2. Sales after a reminder ProThe orders and amount a reminder brought back.
  3. Preview the emailSee what the customer will get before it is sent.

3 / 4Sell or give gift cards; the balance comes off at checkout and the credit left is one figure.

Sell or give gift cards; the balance comes off at checkout and the credit left is one figure. (example store)
  1. Credit leftThe total left on usable cards.
  2. Find by codeFind a card by its code, name or email.
  3. Store creditYou can also give a refund as store credit.
  4. Create a cardEnter the amount and the recipient.

4 / 4Approve and answer reviews and product questions; photo reviews and opt-in review-request emails.

Approve and answer reviews and product questions; photo reviews and opt-in review-request emails. (example store)
  1. WaitingReviews waiting for approval in their own tab.
  2. Approve or rejectOne click; mark spam on its own.
  3. Review requestsAfter delivery, customers who agreed get a review request.

08/ 1116:30SEO

What to fix to be found, in order.

The SEO Center scans the catalogue and shows what each product is missing and how you look on Google, in one place.

Pro and upMore about this area

1 / 2Catalogue scan, issues and Google performance in one center.

Catalogue scan, issues and Google performance in one center. (example store)
  1. One centerContent SEO, site health, Google performance, 404s and broken links in one menu.
  2. Catalogue scanScan the catalogue and see the issues product by product.
  3. Improvement alertsThings to improve, such as missing titles and descriptions, are counted product by product.
  4. Image SEO and AIDraft image alt text with AI and review it before you save.

2 / 2Write 60 product titles with one template, and see how each looks on Google before you apply.

Write 60 product titles with one template, and see how each looks on Google before you apply. (example store)
  1. TemplateTitles and descriptions are written with variables.
  2. VariablesName, category, brand, price, store.
  3. Google previewEach product as it will look in search, with the character count.
  4. Empty fields onlyTitles you wrote by hand stay as they are.
  5. Apply, undoBulk changes are logged and can be undone.

09/ 1117:00Customers

Every customer’s whole story, on one card.

The same person buying on the web, in the shop and on WhatsApp is one customer card: orders, open balance, notes and tags.

Free in LiteMore about this area

1 / 2Find a customer by name, company, email or phone; their spend and order count are in the list.

Find a customer by name, company, email or phone; their spend and order count are in the list. (example store)
  1. SearchBy name, company, email or phone.
  2. Total spentOrder count and spend on every row.
  3. New sale ProStart a new order straight from the customer.
  4. New customerAdd a customer from the panel.

2 / 2Elif Kaya’s card: 21 orders, the open balance, the channel used most and contact permissions.

Elif Kaya’s card: 21 orders, the open balance, the channel used most and contact permissions. (example store)
  1. TagsRepeat customer, VIP, payment pending…
  2. Open balanceWhat the customer still owes.
  3. Favourite channelWeb, shop or social media.
  4. Contact permissionsEmail, SMS and WhatsApp consent recorded one by one.
  5. New sale, new quote ProSell or quote straight from the card.

10/ 1118:00Reports

The numbers are ready when the day ends.

Sales, collections and stock together. The figures come from the same records as the detailed reports.

Pro and upMore about this area

1 / 3Sales, collections and stock together; open a report for the detail.

Sales, collections and stock together; open a report for the detail. (example store)
  1. Period comparisonThe last 7, 30 or 90 days, compared with the period before.
  2. Sales after refundsSales are shown after refunds, with tax and shipping included.
  3. Cash on deliveryMoney still to be collected on delivery is tracked on its own.
  4. Accounting exports PlusSales, refunds, tax by rate and payments, ready for your accountant.
  5. AI commentaryAI writes a short summary of the report.

2 / 3Web, shop, B2B and social sales side by side after refunds; pick a period and download a CSV.

Web, shop, B2B and social sales side by side after refunds; pick a period and download a CSV. (example store)
  1. Ready periodsToday, yesterday, this month, the last 30 days…
  2. Channel filterLook at one channel.
  3. After refundsSales, orders and refunds apart.
  4. Channel comparisonHow much each channel sold, at a glance.

3 / 3What is in stock and what it is worth at cost and at the selling price, product by product.

What is in stock and what it is worth at cost and at the selling price, product by product. (example store)
  1. Value at cost PlusThe stock’s total value at purchase cost.
  2. Value at selling priceThe same stock at the regular price.
  3. By categoryLook at one category, or at what ran out.

11/ 11Dealer quotes

Asked, priced, accepted. On one record.

A hotel in Bodrum asks for a quote for 40 vases. The request lands in the panel, you set the price, the quote goes out by WhatsApp with a link, and the customer accepts and pays in one click.

BusinessMore about this area

1 / 8If you sell wholesale, dealers, quotes and receivables have their own overview.

If you sell wholesale, dealers, quotes and receivables have their own overview. (example store)
  1. Wholesale price listsPrice lists and quantity tiers for each dealer group.
  2. QuotesOpen quotes and new quote requests at a glance.
  3. OverdueB2B receivables and overdue balances from the dealer accounts.
  4. New quoteYou can also prepare a quote from scratch, without a request.

2 / 8Prices and quantity tiers per dealer group: enter rules such as "90 each from 100 units", product by product.

Prices and quantity tiers per dealer group: enter rules such as "90 each from 100 units", product by product. (example store)
  1. Customer groupConcept stores, hotels, wholesalers…
  2. Minimum quantitySet the minimum and the multiple.
  3. Quantity tiersThe unit price drops as the quantity grows.
  4. Save the ruleDealers see their own price once they sign in.

3 / 8On a product whose price you hide, the customer clicks "Request a quote" and gives the quantity, contact details and a note.

On a product whose price you hide, the customer clicks "Request a quote" and gives the quantity, contact details and a note. (example store)
  1. A quote instead of a priceOn the products you choose the price is hidden and "Request a quote" takes its place.
  2. Quantity and contactName, email, phone and quantity; you choose the form’s fields.
  3. The customer’s noteDetails such as the delivery date reach you inside the request.

4 / 8The request lands in B2B › Quotes as a quote request, with the product, quantity and message at a glance.

The request lands in B2B › Quotes as a quote request, with the product, quantity and message at a glance. (example store)
  1. New requestQuote stages: request, draft, sent, accepted, closed.
  2. At the catalogue priceThe request opens at the catalogue price; you set the quoted price.
  3. The customer’s messageThe note from the form sits next to the request.
  4. Quote editorOne click takes you to the pricing screen.

5 / 8Set the unit price to 1,190 TRY instead of 1,490, add a note and choose how long it is valid. On the right, the quote the customer will see updates live.

Set the unit price to 1,190 TRY instead of 1,490, add a note and choose how long it is valid. On the right, the quote the customer will see updates live. (example store)
  1. Your priceYou set the quantity and unit price line by line.
  2. Required, optional, alternativeThe customer can add optional lines and pick one of the alternatives.
  3. Customer previewYou see the quote exactly as the customer will.
  4. Valid until7, 14 or 30 days; the quote closes when it runs out.
  5. Send quoteThe quote is emailed to the customer with an accept/decline link.

6 / 8Once the quote is sent, a ready WhatsApp message appears with the total, the valid-until date and the customer’s quote link.

Once the quote is sent, a ready WhatsApp message appears with the total, the valid-until date and the customer’s quote link. (example store)
  1. Quote linkA link just for this customer; it opens without a login.
  2. Ready messageThe amount, date and link fill in for each quote; edit it if you like.
  3. Send via WhatsAppThe message opens in WhatsApp, from your own number.

7 / 8The customer opens the link: your note, the products and the total on one page. "Accept & pay" takes them to secure checkout.

The customer opens the link: your note, the products and the total on one page. "Accept & pay" takes them to secure checkout. (example store)
  1. Your noteThe note you wrote with the quote, on the customer’s page.
  2. CountdownUntil when the quote is valid, and how many days are left.
  3. Accept & payOne click: the quote turns into an order and the customer goes to payment.
  4. No login neededThe customer does not need an account.

8 / 8The quote moves to "Accepted" and becomes an order; payment and preparation continue on the order desk.

The quote moves to "Accepted" and becomes an order; payment and preparation continue on the order desk. (example store)
  1. AcceptedThe quote’s stage updates by itself.
  2. At the quoted priceThe order keeps your price: 40 × 1,190 TRY.
  3. Open order workspaceThe same record, with its order stages, on the order desk.

The screens come from StoreRuler with example store data. A badge shows the plan a step starts in; a badge next to a spot means that feature needs a higher plan.

Questions

What people ask after the tour.

Short answers on how the panel works in your own store.

Are these real screens?

Yes. Every screen is taken from the real StoreRuler interface; the orders, products and customers in them are example data from the Ardıç Studio example store.

What do I need to try it on my own store?

A WooCommerce store on WordPress. StoreRuler installs as a plugin, and your products, orders and customers stay where they are. Lite is free.

Does it work with my current theme?

Yes. StoreRuler does not change how your store looks; the order, product, stock, SEO and other tools work with any WooCommerce theme. You do not have to switch.

Which languages does the panel speak?

English, Turkish, German and Spanish.

Next step

Try it on your own store.

Lite is free and installs with your current theme.

Start free

Open this panel in your own store. No data migration.

StoreRuler is a WooCommerce plugin you install on your WordPress site. Your products, orders and customers stay where they are.

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  • 14-day money-back
  • No data migration
  • Panel in 4 languages